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Elements and Performance Criteria

1. Prepare petty cash documentation
   • Requests for petty cash advances are validated and required vouchers are prepared
   • Petty cash claims are validated and attached receipts are checked
   • Before processing, claim documentation is prepared and checked for accuracy
   • Claims and vouchers are presented to nominated person/section for checking and approval appropriate to workplace limits
   • Irregularities are noted and referred to nominated person/section for resolution
   • Details of claims and vouchers are recorded to enable tracing and balancing of cash holding
2. Conduct cash transactions
   • Petty cash is provided against claims and vouchers from cash holding
   • Petty cash returns are secured and return receipts are provided
   • Petty cash returns are documented to enable tracing and balancing of cash holding
   • Documented transactions are reconciled against cash held
   • Cash is drawn to maintain a balance appropriate to normal transaction levels in accordance with workplace procedures
   • Cash is secured in accordance with workplace security requirements

Range Statement

Range is restricted to essential operating conditions and any other variables essential to the work environment.

Non-essential conditions can be found in the Companion Volume Implementation Guide.

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Performance Evidence

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria on at least one occasion and include:

adapting to differences in equipment in accordance with standard operating procedures applying relevant legislation and workplace procedures communicating and negotiating effectively with others when maintaining petty cash accounts completing documentation related to petty cash accounts interpreting and following operational instructions and prioritising work monitoring work activities in terms of planned schedule reading and interpreting instructions and procedures relevant to petty cash accounts reporting and/or rectifying identified problems promptly, in accordance with regulatory requirements and workplace procedures selecting and using relevant computer, communications and office equipment working collaboratively with others when maintaining petty cash accounts working systematically with required attention to detail.

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Knowledge Evidence

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria and include knowledge of:

codes of practice and regulations relevant to maintaining petty cash accounts documentation requirements for maintaining petty cash accounts focus of operation of work systems, equipment, management and site operating systems for maintaining petty cash accounts instruments of payment including letters of credit, cheques, promissory notes, bank drafts problems that may occur when maintaining petty cash accounts and appropriate action that can be taken to resolve these problems workplace procedures and policies for maintaining petty cash accounts.

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